CCTV Privacy Notice
MPOWER Martial Arts Ltd operates a single CCTV camera at our studio. We take the privacy of our students and their families seriously and we have kept our use of CCTV deliberately minimal. This notice explains what we record, why we record it, how long we keep it and your rights. It sits alongside the “CCTV in Operation” signage displayed at our entrance.
Who we are:
The data controller is MPOWER Martial Arts Ltd, 2 Stoneycroft Road, South Queensferry, EH30 9HX.
For any question about our CCTV, or to exercise your rights, contact us at [email protected]
What we record:
We use one corner-mounted camera that covers the training room and the entrance. It records short video clips when it detects movement, rather than recording continuously. It records video only. Audio recording is permanently switched off, so we do not record sound at any time.
Why we record:
We use CCTV to:
– help keep children safe while they train with us (safeguarding);
– protect our instructor, who works alone with children;
– deal fairly and accurately with any accident, injury, insurance matter or complaint;
– keep the premises secure.
Our lawful basis:
We rely on our legitimate interests under Article 6(1)(f) of the UK GDPR for the purposes set out above.
We have assessed that recording is necessary and proportionate. That is why we use a single, video-only camera that records only when it detects movement, and delete footage automatically unless we have a specific reason to keep it.
How long we keep footage:
Everyday footage, where nothing has happened, is automatically deleted after 90 days. As a club working with children and young people, we know that safeguarding concerns, injury claims and complaints may not be raised until several weeks after an incident. This period allows us to review relevant footage before it is automatically deleted.
If an incident occurs, we save the relevant clips and keep them longer:
– an accident or injury to a child under 16: until the child’s 21st birthday;
– an accident or injury to anyone aged 16 or over: 3 years from the incident;
– a complaint: 12 months after the complaint is closed;
– a safeguarding or child protection concern: at least 10 years, or until the young person’s 25th birthday if that is later, and for as long as any police, social work or court process continues.
Where our insurer or our federation’s safeguarding requirements call for a longer period, we follow that. Saved clips are held securely and permanently deleted once they are no longer needed.
Who we share footage with:
We do not share footage with anyone, except where it is lawfully requested by Police Scotland, local authority social work services, the Children’s Reporter, or our insurer or legal advisers in connection with a claim. We never post footage on social media or show it to other parents.
Where footage is stored:
Footage is stored on Eufy’s cloud service, provided by Anker, which processes it on our behalf. Anker encrypts the footage and stores it on Amazon Web Services servers. Anker states that it may transfer data outside the UK, including to the EU, the US and China, and that it uses legal safeguards such as approved contract terms when it does. Access to our footage is restricted to the business owner. Any clips we need to keep are moved to encrypted, password-protected storage held by us.
Your rights:
You have the right to:
– ask for a copy of footage of yourself or your child;
– object to our use of CCTV;
– ask us to delete or restrict the use of footage of you, where the law allows;
– complain to the Information Commissioner’s Office (ICO).
In Scotland, young people aged 12 or over are usually able to make their own request. Where a parent asks on behalf of a child of that age, we will take the child’s views into account.
To request footage, contact us at [email protected]. We will respond within one calendar month. For complex requests this can be extended by up to two further months, and we will tell you if so. Where footage also shows other people, we will protect their privacy before sharing anything. If the footage you have asked for has already been deleted under our 90-day cycle, we will tell you.
Complaints:
If you are unhappy with how we handle your information, you can raise it with us first. You also have the right to complain to the ICO at ico.org.uk or on 0303 123 1113.
Registration:
MPOWER Martial Arts Ltd is registered with the ICO as a data controller. Registration reference: ZB096787
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First created: 6th August 2026
Last updated: 30th September 2026